What You'll Do
The Executive Administrative Assistant supports the work of one or more school or division executives by carrying out complex executive administrative duties, handling sensitive communications and managing complex requests for meetings and attention of the executive(s). The Administrative Assistant will handle the below duties:
* Manages and prioritizes communications on behalf of executive(s) with internal and external constituencies.
* Briefs executive(s) on priority issues and matters needing attention.
* Manages email accounts and drafts responses.
* Drafts and refines complex and confidential documents, reports, strategic and tactical plans for unit.
* Prepares briefings and materials for presentations.
* Attends meetings to support and understand content, prepares agendas, compiles minutes and tracks/reports on action items.
* Manages and prioritizes executives' calendars and schedules, including managing high volume of large meetings and overlapping requests.
* Organizes and plans complex travel arrangements.
* Oversees operations of executive(s) office.
* Ensures that facilities and technology equipment needs are met and coordinates or obtains needed services.
* Compiles data and gathers information that may be confidential and/or sensitive for internal, external, ad hoc and annual reports for unit.
* Organizes, plans and/or assists with logistics for retreats and other large unit events.
* Manages or participates in projects.
* May assist executive(s) in managing and tracking designated budgets and may liaise with budget office to gather and provide budget information.
* Compiles budget information for regular and annual financial reporting.
* May hire and train student, temporary or support staff.
* Monitors and recommends support staff needs to ensure effective workflow for executive(s) office.
* Performs other duties as needed.
What We're Looking For
Basic Requirements:
* Knowledge and skills as typically acquired by a High School/GED and 5+ years' experience
* Experience supporting organization leadership or executives; experience in higher education a plus.
* Advanced knowledge of Microsoft Office Suite.
* Financial acumen.
* Advanced organizational, interpersonal and leadership skills.
Preferred Qualifications:
* Associate's degree and/or completion of related certificate program strongly preferred.
* Interest in or experience in the visual arts preferred.
Special Work Schedule Requirements:
This job involves responsibilities that are performed in an on-site and hybrid working environment. Associated positions' flexible work category designations are based upon the business unit's operational needs. This position is expected to be on campus 4 days per week.
Pay Range
Minimum $32.40, Midpoint $38.50, Maximum $44.70
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. Responsibilities
The Executive Administrative Assistant supports the work of one or more school or division executives by carrying out complex executive administrative duties, handling sensitive communications and managing complex requests for meetings and attention of the executive(s). The Administrative Assistant will handle the below duties:
* Manages and prioritizes communications on behalf of executive(s) with internal and external constituencies.
* Briefs executive(s) on priority issues and matters needing attention.
* Manages email accounts and drafts responses.
* Drafts and refines complex and confidential documents, reports, strategic and tactical plans for unit.
* Prepares briefings and materials for presentations.
* Attends meetings to support and understand content, prepares agendas, compiles minutes and tracks/reports on action items.
* Manages and prioritizes executives' calendars and schedules, including managing high volume of large meetings and overlapping requests.
* Organizes and plans complex travel arrangements.
* Oversees operations of executive(s) office.
* Ensures that facilities and technology equipment needs are met and coordinates or obtains needed services.
* Compiles data and gathers information that may be confidential and/or sensitive for internal, external, ad hoc and annual reports for unit.
* Organizes, plans and/or assists with logistics for retreats and other large unit events.
* Manages or participates in projects.
* May assist executive(s) in managing and tracking designated budgets and may liaise with budget office to gather and provide budget information.
* Compiles budget information for regular and annual financial reporting.
* May hire and train student, temporary or support staff.
* Monitors and recommends support staff needs to ensure effective workflow for executive(s) office.
* Performs other duties as needed.
Qualifications
Basic Requirements:
* Knowledge and skills as typically acquired by a High School/GED and 5+ years' experience
* Experience supporting organization leadership or executives; experience in higher education a plus.
* Advanced knowledge of Microsoft Office Suite.
* Financial acumen.
* Advanced organizational, interpersonal and leadership skills.
Preferred Qualifications:
* Associate's degree and/or completion of related certificate program strongly preferred.
* Interest in or experience in the visual arts preferred.
Special Work Schedule Requirements:
This job involves responsibilities that are performed in an on-site and hybrid working environment. Associated positions' flexible work category designations are based upon the business unit's operational needs. This position is expected to be on campus 4 days per week.
Tufts University...Godot works for you. We help the right people match with the right company. Start here and grow with a growing industry. All roles are... ...opportunity to join the Commercial Department in a leading Title Insurance Company. As the National Commercial Underwriter , you...
...all the difference for our Guests experience. The Housekeeping role is responsible for cleaning and maintaining all hotel property Guest rooms which includes cleaning full kitchen areas, bathrooms, balconies, bedrooms, closets, furniture, art dcor, windows, create special...
...Job Description Job Description Seeking an experience warehouse clerk for our client who specializes in Logistics! This is a 2nd shift position, however will need to train on 1st shift. Position entails of: Data entry Printing, labeling and scanning...
...Job Description AccentCare is seeking a Registered Nurse (RN) Case Manager, Home Health for a nursing job in Burnsville, Minnesota. Job Description & Requirements ~ Specialty: Home Health ~ Discipline: RN ~ Duration: Ongoing ~40 hours per week ~ Shift...
...trained to complete various tasks related to assembling scales Scheduling pickups using FedEx & UPS Receive and quality check overseas shipments Place items into inventory and complete cycle counts Pick and ship replacement parts Desired Qualifications...